About the Company
Coldwell Banker Jamaica Realty is a premier real estate brokerage dedicated to providing exceptional service and expertise to clients across Jamaica. We pride ourselves on leveraging technology and innovation to streamline operations and enhance client experiences. Our team is committed to growth, professionalism, and fostering a supportive work environment.
Job Description
We are seeking a highly organized and proactive Virtual Real Estate Assistant to join our dynamic team. This is a 100% remote position, offering flexible daytime hours to support our real estate agents and operations. The ideal candidate will be detail-oriented, tech-savvy, and possess excellent communication skills to manage a variety of administrative and marketing tasks. You will play a crucial role in ensuring smooth and efficient daily workflows for our agents, allowing them to focus on client relationships and sales.
Key Responsibilities
- Manage and organize agent calendars, scheduling appointments and property showings.
- Prepare and format real estate documents, contracts, and listing presentations.
- Maintain and update client databases and CRM systems.
- Handle email correspondence and phone inquiries in a professional manner.
- Assist with social media scheduling and content creation for listings and agent profiles.
- Conduct market research and property data compilation.
- Coordinate marketing efforts, including flyers, brochures, and online advertisements.
- Process invoices, expense reports, and other financial administration tasks.
- Provide general administrative support to real estate agents as needed.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Ability to work independently and manage multiple tasks effectively
- High-speed internet access and a reliable home office setup
- Familiarity with CRM software (e.g., Salesforce, HubSpot) or willingness to learn quickly
- Experience with virtual communication tools (e.g., Zoom, Google Meet)
Preferred Qualifications
- Previous experience as a virtual assistant or administrative assistant in the real estate industry.
- Knowledge of real estate specific software (e.g., MLS systems, Dotloop, SkySlope).
- Experience with graphic design tools (e.g., Canva) for marketing materials.
Perks & Benefits
- 100% Remote Work: Enjoy the flexibility of working from anywhere.
- Flexible Daytime Hours: Adapt your schedule to fit your lifestyle.
- Professional Development: Opportunities for training and growth within the real estate sector.
- Supportive Team Environment: Collaborate with a friendly and experienced team.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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