Virtual Team Assistant – Work with Creative People

About the Company

REA Group is a leading digital business that helps people find their next home and property investment. We operate Australia’s leading residential and commercial property sites, realestate.com.au and realcommercial.com.au, as well as property sites in Asia and North America. We are a purpose-driven organization, committed to empowering people with property knowledge and creating a more connected and sustainable future. Our culture thrives on innovation, collaboration, and a dedication to making a real impact in the lives of our customers and communities.

Job Description

Are you a highly organized and proactive individual with a passion for supporting creative endeavors? REA Group is seeking a dedicated Virtual Team Assistant to join our dynamic team. This role is crucial for ensuring the smooth operation and efficient workflow of our creative and project teams. You will provide comprehensive administrative and operational support, enabling our talent to focus on innovation and delivering exceptional results. This is a 100% remote position, offering flexibility and the opportunity to collaborate with brilliant minds from anywhere in Australia.

Key Responsibilities

• Manage and maintain complex calendars, scheduling virtual meetings, appointments, and events across multiple time zones.
• Coordinate travel arrangements and accommodations for team members as needed, handling all logistics remotely.
• Prepare, edit, and format presentations, reports, and other documents with a high degree of accuracy and attention to detail.
• Facilitate effective communication within the team and with external partners, ensuring timely and professional correspondence.
• Assist with project coordination tasks, including tracking deadlines, organizing project documentation, and preparing agendas for team meetings.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Onboard new team members virtually, ensuring they have the necessary resources and access.
• Proactively identify areas for process improvement to enhance team efficiency and productivity.

Required Skills

• A minimum of 24 months of experience in an administrative, executive assistant, or virtual assistant role, preferably within a fast-paced environment.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a remote setting.
• Proficiency with virtual collaboration tools such as Google Workspace (Docs, Sheets, Slides, Calendar, Meet), Slack, Asana, or similar project management software.
• Strong written and verbal communication skills, with a keen eye for detail.
• Ability to work independently, demonstrate initiative, and problem-solve effectively.
• High level of discretion and confidentiality.

Preferred Qualifications

• Experience working in the media, technology, or creative industries.
• Familiarity with CRM systems and digital marketing platforms.
• A proactive approach to anticipating team needs and offering solutions.

Perks & Benefits

• Flexible 100% remote work environment, offering excellent work-life balance.
• Competitive salary and opportunities for professional growth and development.
• Access to cutting-edge technology and tools to facilitate your work.
• A supportive and inclusive company culture that values creativity and innovation.
• Wellness programs and initiatives to support your overall well-being.
• Team collaboration events and virtual social gatherings to foster connection.

Apply Now