About the Company
The New York State Department of Taxation and Finance is committed to administering the tax laws of New York fairly, efficiently, and with integrity. We strive to provide excellent customer service, educate taxpayers, and enforce compliance to ensure the state’s financial stability. Our team plays a vital role in collecting the revenues essential to funding state government services and programs.
Job Description
We are seeking a highly meticulous Records Management Assistant to join the New York State Department of Taxation and Finance in Albany. This critical on-site role requires exceptional accuracy and attention to detail in handling sensitive government records. You will be responsible for the organization, maintenance, and retrieval of both physical and digital documents, ensuring their integrity, security, and compliance with state regulations. This position is ideal for an organized individual committed to public service and upholding strict confidentiality standards.
Key Responsibilities
- Accurately organize, classify, and file a high volume of physical and digital records.
- Perform diligent data entry and maintain record indexes with precision.
- Retrieve records promptly and efficiently upon request from authorized personnel.
- Ensure the integrity, confidentiality, and security of all managed documents, adhering to strict protocols.
- Assist in the preparation, scanning, and indexing of documents for digital archiving systems.
- Conduct regular audits and quality checks on records to identify and correct discrepancies.
- Adhere strictly to established records retention schedules and proper disposal procedures.
- Provide administrative support for various records management tasks and projects.
Required Skills
- High School Diploma or GED.
- Minimum of 1 year of experience in an office or administrative support role.
- Demonstrated ability to maintain high levels of accuracy and attention to detail.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong commitment to confidentiality and ethical conduct.
- Ability to follow complex instructions and established procedures meticulously.
- Effective communication skills, both written and verbal.
Preferred Qualifications
- Associate's degree in Business Administration, Information Management, or a related field.
- Experience with electronic document management systems (EDMS) or similar recordkeeping software.
- Prior experience working within a government agency or public sector environment.
- Familiarity with records management principles and privacy regulations.
Perks & Benefits
- Competitive annual salary.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off, including vacation, sick leave, and state holidays.
- Enrollment in the New York State Employees' Retirement System.
- Opportunities for professional development and career advancement within state government.
- Stable and supportive work environment dedicated to public service.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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