About the Company
Summit Property Management Group is a leading provider of comprehensive property management services across the Puget Sound region. With a commitment to excellence, integrity, and community, we specialize in enhancing property values and resident satisfaction for homeowners associations, condominiums, and various residential properties. We pride ourselves on fostering a supportive and professional environment where our team members can thrive and contribute to our shared success.
Job Description
We are seeking a dedicated and organized HOA Administrator to join our team in Tacoma, WA. This is an on-site, full-time position with consistent office hours, Monday through Friday. The HOA Administrator will be responsible for providing essential administrative support to our Homeowners Association portfolio, ensuring smooth operations, excellent communication, and efficient record-keeping. The ideal candidate will have strong organizational skills, attention to detail, and a commitment to serving our communities.
Key Responsibilities
- Manage and organize HOA records, including homeowner files, correspondence, and financial documents.
- Prepare, distribute, and manage homeowner communications, notices, and newsletters.
- Coordinate and schedule board meetings, annual meetings, and other association events.
- Assist with the preparation of meeting agendas, minutes, and resolutions.
- Process homeowner requests, inquiries, and architectural applications in a timely manner.
- Support the property management team with various administrative tasks and special projects.
- Liaise with vendors, contractors, and service providers as directed by the property manager.
Required Skills
- Proven administrative support experience, preferably in property management or a related field.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and meticulous attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's degree in Business Administration or a related field.
- Experience with property management software (e.g., AppFolio, Buildium).
- Knowledge of HOA laws and regulations in Washington State.
- Customer service experience.
Perks & Benefits
- Competitive salary.
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- 401(k) retirement plan with company match.
- Opportunities for professional development and growth.
- Supportive and collaborative work environment.
- Employee assistance program.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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