About the Company
St. Thomas Civic Administration is dedicated to serving the residents and businesses of St. Thomas, Ontario, by providing essential municipal services with integrity and efficiency. We are committed to fostering a thriving community through responsible governance, transparent operations, and a focus on public well-being. Our team is the backbone of our community, working collaboratively to maintain the city’s infrastructure, manage public programs, and ensure a high quality of life for all.
Job Description
We are seeking a diligent and organized Municipal Licensing Clerk to join our team in St. Thomas. This role is crucial in supporting the daily operations of our licensing department, ensuring accurate record-keeping, processing applications, and providing exceptional service to our community members. The ideal candidate will be detail-oriented, possess strong communication skills, and be comfortable working in a fast-paced office environment. This position offers stable office hours and a comprehensive benefits package, making it an excellent opportunity for someone looking to contribute to local government.
Key Responsibilities
- Process various municipal license applications, ensuring completeness and compliance with city bylaws.
- Maintain accurate and up-to-date licensing records in both digital and physical formats.
- Assist the public with inquiries regarding licensing requirements, application procedures, and related municipal regulations.
- Collect and reconcile licensing fees, issuing receipts and maintaining financial records.
- Prepare reports and correspondence related to licensing activities.
- Collaborate with other departments to resolve licensing issues and streamline processes.
- Perform general administrative duties such as filing, data entry, and managing office supplies.
Required Skills
- High school diploma or equivalent
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Effective written and verbal communication skills
- Ability to handle confidential information with discretion
- Customer service orientation
Preferred Qualifications
- Post-secondary education in office administration, business, or a related field
- Previous experience in an administrative or clerical role, preferably in a municipal or public service setting
- Familiarity with municipal bylaws and licensing procedures
- Experience with database management systems
Perks & Benefits
- Comprehensive health, dental, and vision insurance
- Generous paid time off (vacation, sick leave, holidays)
- Pension plan contributions
- Life and disability insurance
- Professional development and training opportunities
- Employee assistance program
- Stable office hours (Monday to Friday, standard business hours)
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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