About the Company
Lismore City Council is dedicated to serving the community of Lismore and its surrounding areas, providing essential services and fostering local development. We are committed to transparency, efficiency, and maintaining the highest standards in all our operations. Our team plays a vital role in shaping a vibrant future for our region, and we pride ourselves on a supportive and professional work environment where accuracy and diligence are highly valued.
Job Description
We are seeking a highly organised and detail-oriented Records Management Assistant to join our dedicated team at Lismore City Council. In this crucial role, you will be responsible for the accurate and efficient handling, processing, and maintenance of vital council records. This position is perfect for an individual with exceptional attention to detail, a methodical approach to tasks, and a strong commitment to maintaining data integrity. You will play a key role in ensuring that council information is readily accessible, compliant with regulatory standards, and securely stored, contributing directly to the effective functioning of our government services. Full training will be provided to ensure your success in this important function.
Key Responsibilities
- Process, classify, and file a wide range of documents and records, both physical and digital, with meticulous accuracy.
- Maintain and update records management systems, ensuring data consistency and integrity.
- Retrieve and deliver records efficiently in response to internal and external requests.
- Assist in the development and implementation of records management policies and procedures.
- Conduct regular audits of records to ensure compliance with relevant legislation and internal guidelines.
- Provide administrative support to various departments regarding records-related inquiries.
- Contribute to the ongoing digitisation of records, ensuring proper indexing and archiving.
- Safeguard confidential information and adhere to strict privacy protocols.
Required Skills
- Exceptional attention to detail and a high degree of accuracy.
- Strong organisational and time management skills.
- Proficiency in basic computer applications, including Microsoft Office Suite.
- Ability to learn and adapt to new record-keeping software and systems.
- Excellent written and verbal communication skills.
- Proactive and self-motivated with the ability to work independently and as part of a team.
- Demonstrated ability to follow procedures and guidelines meticulously.
Preferred Qualifications
- Previous experience (even informal) in an administrative or data entry role where accuracy was paramount.
- Familiarity with record-keeping principles or information management systems.
- Understanding of government information access and privacy legislation (e.g., GIPA Act 2009 for NSW).
- Certificate III or IV in Business Administration or a related field.
Perks & Benefits
- Competitive salary and superannuation contributions.
- Generous leave entitlements, including annual, sick, and long service leave.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative team environment.
- Access to employee assistance programs.
- Contribution to meaningful community service and local government impact.
- Work-life balance initiatives.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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