School Admin Manager – State Department of Education

About the Company

The Victorian Department of Education is committed to delivering world-class education and care services for all Victorians. We oversee the state’s public education system, from early childhood to higher education, fostering environments where every student can thrive. Our dedicated team works tirelessly to support schools, educators, and communities, driving innovation and excellence in learning. Joining us means contributing to the future of Victoria’s children and making a tangible impact on the community.

Job Description

We are seeking a highly organised and proactive School Admin Manager to join a vital part of the State Department of Education. Based in Southbank, Melbourne, this role is crucial for ensuring the efficient and effective administrative operation of a designated educational facility within our network. You will be responsible for managing all administrative processes, supporting staff, and acting as a key liaison for various stakeholders, ensuring compliance with departmental guidelines and contributing to a positive learning environment.

Key Responsibilities

• Oversee and manage a team of administrative staff, including recruitment, training, and performance management.
• Develop and implement administrative policies and procedures to ensure operational efficiency and compliance.
• Manage and maintain comprehensive school records, databases, and information systems with strict confidentiality.
• Coordinate and facilitate effective communication channels between students, parents, staff, and external agencies.
• Prepare and manage budgets, process invoices, track expenditures, and assist with financial reporting.
• Manage facility logistics, including procurement of supplies, maintenance requests, and event coordination.
• Ensure adherence to all relevant departmental policies, regulations, and legislative requirements.
• Provide high-level administrative support to senior leadership and teaching staff.
• Contribute to a positive and supportive school culture by fostering strong professional relationships.

Required Skills

• Proven experience (minimum 4 years) in an administrative management or senior office management role.
• Exceptional organisational and time management skills with the ability to prioritise a diverse workload.
• Demonstrated leadership abilities, including team supervision and development.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in various office software applications (e.g., Microsoft Office Suite, database management systems).
• Strong problem-solving skills and attention to detail.
• Ability to manage budgets and financial processes.
• Understanding of and commitment to privacy and confidentiality principles.

Preferred Qualifications

• A Bachelor's degree in Business Administration, Education Management, or a related field.
• Previous experience working within the education sector or a government agency.
• Familiarity with Victorian education policies and administrative systems.
• Experience with school specific management software (e.g., Compass, CASES21).

Perks & Benefits

• Competitive annual salary commensurate with experience.
• Comprehensive government employee benefits package, including superannuation contributions and generous leave entitlements.
• Opportunities for continuous professional development and career advancement within the Department.
• Supportive and collaborative work environment focused on educational excellence.
• The chance to make a meaningful contribution to the public education system in Victoria.

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