About the Company
National Australia Bank (NAB) is one of Australia’s largest financial institutions, serving over 10 million customers across Australia and around the world. With a strong commitment to supporting individuals, businesses, and communities, NAB offers a wide range of banking and financial services. We are dedicated to fostering an inclusive and innovative workplace where our employees can thrive and make a significant impact.
Job Description
We are seeking an exceptionally organized, proactive, and discreet Chief of Staff Assistant to provide high-level administrative and operational support to our executive leadership team in Mount Gambier. This pivotal role requires someone with a keen eye for detail, excellent communication skills, and the ability to manage complex schedules and projects with professionalism and efficiency. You will be instrumental in ensuring the smooth operation of executive functions, acting as a crucial link between various departments and external stakeholders, and managing sensitive information with utmost confidentiality. This is an executive-level support role demanding a high degree of initiative and problem-solving capabilities.
Key Responsibilities
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and format confidential documents, presentations, reports, and correspondence for executive review.
- Coordinate and organize executive meetings, including preparing agendas, distributing materials, recording minutes, and tracking action items.
- Act as a primary point of contact and liaison between the Chief of Staff, other executives, internal departments, and external partners.
- Assist with project coordination, research, and data gathering to support strategic initiatives.
- Handle incoming communications, prioritize requests, and manage follow-up actions efficiently.
- Oversee office management tasks relevant to the executive suite, ensuring resources and facilities meet high standards.
- Process expenses, invoices, and other financial documentation accurately and in a timely manner.
- Maintain strict confidentiality and discretion regarding all executive matters and sensitive information.
- Support the Chief of Staff in various ad-hoc tasks and special projects as required.
Required Skills
- Minimum of 3 years of experience in an executive assistant, personal assistant, or similar high-level administrative support role.
- Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
- Strong written and verbal communication skills, with an impeccable command of English grammar and spelling.
- Demonstrated ability to exercise discretion, judgment, and maintain confidentiality.
- Proactive problem-solver with a strong attention to detail.
- Ability to work independently and as part of a team in a fast-paced executive environment.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Experience working within the financial services industry or a large corporate environment.
- Familiarity with project management tools and methodologies.
- Experience supporting multiple executives concurrently.
Perks & Benefits
- Competitive salary package and performance-based bonuses.
- Comprehensive health and wellness programs.
- Generous superannuation contributions.
- Professional development and career advancement opportunities.
- Employee discounts on banking products and services.
- Flexible hybrid work model.
- Supportive and collaborative team environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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