About the Company
The City of Calgary is dedicated to building a vibrant, resilient, and inclusive city. We serve our diverse community by providing essential services, fostering economic growth, and enhancing the quality of life for all Calgarians. Our Public Sector Events team plays a crucial role in bringing the community together through various engaging events and initiatives.
Job Description
The Public Sector Events Logistics Assistant will provide vital support to the City Council’s Events team, ensuring the smooth planning and execution of public sector events. This entry to mid-level role involves assisting with event setup, coordination, inventory management, and on-site support for community gatherings, public consultations, and ceremonial events. The ideal candidate will be highly organized, proactive, and possess excellent communication skills, with a passion for community engagement and public service.
Key Responsibilities
- Assist with the logistical planning and execution of City Council-led public events, meetings, and ceremonies.
- Coordinate event equipment, materials, and supplies, including ordering, tracking, and inventory management.
- Support event setup and teardown, including physical arrangements, signage placement, and technical readiness.
- Liaise with internal departments, external vendors, and community stakeholders to ensure seamless event delivery.
- Provide on-site administrative and operational support during events, addressing immediate needs and challenges.
- Prepare and distribute event-related communications, schedules, and briefing materials.
- Maintain accurate records of event details, expenditures, and post-event feedback.
- Contribute to the development of event plans, risk assessments, and contingency strategies.
Required Skills
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work effectively in a fast-paced, dynamic environment.
- Customer service-oriented approach with a professional demeanor.
- Ability to lift and move event-related equipment (up to 25 lbs).
Preferred Qualifications
- Post-secondary education in Event Management, Public Relations, Communications, or a related field.
- Previous experience (volunteer or paid) in event coordination, administration, or public service.
- Knowledge of municipal government structures and public sector event protocols.
- Valid Class 5 driver's license with a clean driving record.
Perks & Benefits
- Comprehensive health, dental, and vision benefits plan.
- Pension plan through the Local Authorities Pension Plan (LAPP).
- Generous vacation and paid time off.
- Employee wellness programs and initiatives.
- Opportunities for professional development and career growth within the municipal sector.
- Positive and supportive work environment committed to public service.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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