About the Company
The Lackawanna County Public Library System is dedicated to serving the informational, educational, and recreational needs of the diverse communities across Lackawanna County. We provide free and open access to a wide array of resources, programs, and services designed to foster literacy, learning, and community engagement. Our central administration supports all branches, ensuring seamless operation and efficient service delivery in a professional and community-focused environment.
Job Description
We are seeking a detail-oriented and organized Administrative Assistant to join our central administration team in a quiet office environment. This role is crucial for supporting the daily operations of the Lackawanna County Public Library System, contributing to the efficient functioning of our various programs and services. The successful candidate will handle a range of administrative tasks, ensuring accuracy and confidentiality in all duties. This is an on-site position ideal for someone who thrives in a structured and calm setting.
Key Responsibilities
- Manage and organize office files, both physical and digital, ensuring easy retrieval and compliance with record-keeping policies.
- Prepare, proofread, and distribute various documents, reports, and correspondence for senior staff and library branches.
- Schedule and coordinate meetings, prepare agendas, and take accurate minutes.
- Assist with data entry, maintaining databases, and generating reports as needed.
- Handle incoming communications, including phone calls and emails, directing inquiries to appropriate personnel.
- Order and maintain office supplies inventory, ensuring adequate stock levels.
- Support special projects and initiatives as directed by administrative leadership.
- Maintain confidentiality of sensitive information and documents.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discretion and respect for confidentiality.
Preferred Qualifications
- Associate’s degree in Business Administration or a related field.
- Previous administrative experience, preferably within a non-profit or public sector organization.
- Familiarity with library operations or public service environments.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- Retirement plan with employer contributions.
- Professional development opportunities.
- Employee assistance program.
- Opportunity to contribute to community enrichment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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